Absence from ICTP
Any course participant to a scientific activity wishing to be absent from the Centre during the official visit, except over the weekend, unless the activity he/she is attending takes place on Saturday and/or Sunday too, is subject to approval by relevant Local Organizer in advance. Visitors should promptly refer to the activity secretary. If lodged in one of the ICTP guesthouses and planning to be away over a weekend, visitors should notify the relevant guesthouse reception. Long-term visitors, in case of leave, should refer to the group secretary in advance.
For users of portable computers, the rooms in the guesthouses (AGH and GGH) are equipped as follows:
- For electric power, there are sockets of German ("Schuko") and Italian ("bipasso") type, also compatible with Europlugs.
- For network connection (LAN and Internet access), there are RJ45 sockets. You are kindly requested to bring your own cables fitting the described sockets. If this is not possible, you can buy them at the ICTP Mail Offices. An information leaflet regarding the configuration is available in the guestrooms. A wireless network (WiFi) is present in the Galileo Guesthouse, in the basement of the Adriatico Guesthouse and in the Leonardo da Vinci Building. It can be used after you have obtained your ICTP e-mail account upon registration on arrival and configured your laptop.
ICTP visits OFFICIALLY end according to the dates upon registration, or, eventual extensions of stay.
Exceptional earlier departures are subject to approval by the relevant Local Organizer/Section Head, regardless of the accommodation arrangements. Visitors should promptly submit a written request, specifying the reasons, through the activity/group secretary.
In this connection, before authorizing such departure, if the visitor's air ticket has been arranged and prepaid by ICTP, any variation must be channelled through and coordinated by the ICTP Operations Unit (firstname.lastname@example.org). It is necessary to ensure that the air ticket is changeable since some fares either do not permit any modification or allow changes only with the payment of a penalty fee. Visitors are kindly requested to strictly adhere to this practice. In case the air ticket is not arranged by ICTP, changes can be operated only by the issuing travel agency. The in-house travel agency can assist visitors only in providing information on flight availability and timetables.
Long-term research visitors are asked to kindly write a brief report at the end of their stay, outlining the work done during the visit, including collaborations, seminars delivered, and possible publications (submitted papers). Whenever such a report is required, the group secretary will provide details.